Collection Development Policy

IUPUI University Library                                                                                              
Special Collections
Joseph and Matthew Payton Philanthropic Studies Library
Collection Management Guidelines                                                                       March 2014


The purpose of this document is to define the collection focus for the Joseph and Matthew Payton Philanthropic Studies Library (PSL) in regard to housing of materials and the major collecting emphases.  Materials outside of this primary focus may be purchased to support the varied programs and research of philanthropic studies, but these materials will be housed in the general collections of University Library.  These guidelines are meant to assist all library staff in understanding the parameters of the collection in philanthropic studies and assist in the purchase of appropriate materials, review of gifts, and decisions regarding where materials are to be housed.

Description of Institution and Clientele:

The PSL is part of the overall collection of the IUPUI University Libraries.  The IUPUI University Library serves a campus of over 30,000 students in an urban community and is one of Indiana University's eight campuses serving the entire state.  In addition to serving students and faculty, the PSL is a resource to local, national, and international researchers in the field.  The PSL directly supports course work at the undergraduate, masters, and doctoral levels in nonprofit management and philanthropic studies for all campuses of Indiana University. 

Mission and Goals:

The primary mission of the Philanthropic Studies Library is to support the educational and research programs relating to philanthropic studies and nonprofit management at Indiana University.  This mission acknowledges a relationship of mutual support with The Lilly Family School of Philanthropy at Indiana University,  The Fund Raising School, and the Schools of Liberal Arts and Public and Environmental Affairs at IUPUI.

Philanthropy is broadly defined as voluntary action for the public good. This definition encompasses voluntary giving, service, and association and acknowledges the presence of formal and informal organizations, individuals that include recipients as well as givers, and supporting ideas that range from philosophical and historical to legal and managerial.

Intellectual Freedom:  The collection is guided by the same principles of intellectual freedom governing the entire University Library collection.

Brief Overview of the Collection


The philanthropic studies collection, developed under the guidance of Janet S. Huettner, was funded with a substantial grant from the Lilly Endowment from 1987 to 1997.  Collection development mirrored the growth of the Center on Philanthropy and the development of the Master in Public Administration, Nonprofit Management concentration and the Master of Arts in Philanthropic Studies programs at IUPUI.  In 1993, Robert L. and Pauline S. Payton provided funds to establish the Joseph and Matthew Payton Philanthropic Studies Library in a unique space within University Library.  Since the dedication of the original facility, the collection has more than doubled in size.  In April of 1999, the collection relocated to an area with shelf space for 50,000 books on the second floor of University Library.  Robert and Pauline Payton, the Indianapolis Foundation, and Indiana University provided funding for the renovation of the space.

With the expansion of the academic programs to include the Bachelor of Arts and Doctor of Philosophy in Philanthropic Studies, collection development has adjusted to meet the needs of these curricula.

Overview of collection emphases:

A detailed list of subject descriptors was derived from Library of Congress Subject Headings (See Appendix).  From this list, eleven descriptive categories have been defined to conceptualize areas of collecting.  The categories reflect the location of philanthropic studies within the liberal arts as well including managerial and legal topics specific to public administration.

Each area is ranked for existing collection strength as strong, moderate, or weak.  The collection has experienced considerable growth in the international area during the last five years. However, ranking refers primarily to US focus materials.

1. Individuals involved in voluntary work. (strong)

2. Behaviors and attributes associated with individuals involved in voluntary work. (strong)

3. Individuals as the beneficiaries of charitable, nonprofit activity. (strong)

4. Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity. (strong)

5. Literature and art. (moderate)

6. Institutional church as a nonprofit organization. (strong)

7. Social movements: history and current activity. (strong)

8. Gifts and the gift economy. (strong)

9. Nonprofit organizations: by subsector type, specific organizations, activities; management of nonprofit and non-governmental organizations (including foundations). (strong)

10. Law of nonprofit organizations. (moderate)

11. Fund raising (charitable). (strong)

Collection locations:

Materials focusing on philanthropy as defined above are housed in the PSL. Supporting items can be found in the general University Library collection.

Organization of collection management and development program:

Staffing:  One full-time staff member is devoted to the PSL collection.  The philanthropic studies archivist serves as backup for reference consultation.  The PSL librarian and archivist report to the team leader for Special Collections.

Relationship with other library collection policies and guidelines:

The Philanthropic Studies Library Collection Guidelines are part of the overall collection guidelines for the IUPUI University Library.  The library collections are complemented by significant philanthropy related manuscript collections held by the Ruth Lilly Special Collections and Archives.  Although the Special Collections Team works as a group to articulate the philanthropic studies collections of both PSL and the Ruth Lilly Special Collections and Archives, the guidelines delineated here pertain specifically to the Joseph and Matthew Payton Philanthropic Studies Library. 

Cooperative Collection Development Agreements:

The Indianapolis Marion County Public Library is the Foundation Center Cooperating Collection for central Indiana.  The PSL collects like materials (foundation funding directories) selectively and does not attempt to duplicate the resources and services of the cooperating collection.  Purchases of microfilm collections will be based in part on the regional availability of collection under consideration.

General Collection Management Guidelines

Selection of materials is based on a set of interrelated factors:

  1. Course requirements in philanthropic studies and nonprofit management
  2. Faculty and scholarly research in philanthropic studies and nonprofit management
  3. Philanthropic focus of the work. [i.e. Research funded by foundations would generally not be collected unless the published document in some way reflected significantly on the foundation's process in awarding and/or evaluating the grantee's performance.]

Formats: All published formats will be collected based on the library's ability to provide access.  Non-print formats-with the exception of microforms-will be housed in the philanthropic studies library

Language: Concentration will be in English language; selected materials in other languages will be added if the Bibliographic and Metadata Services Team can create a record. 

Place of publication: International

Government publications: University Library has a selected depository status for government publications.  This collection is housed separately by the Superintendent of Documents classification scheme within University Library.

Multiple copies: Additional copies of titles will be added for heavily used items but only if they are acquired through gifts.  Titles will not be duplicated as a substitute for the purchase of textbooks by students.

Duplication to the General Collection: General reference materials will not be duplicated; the appropriate location for specific titles will be negotiated.  Duplication of the general monograph collection of University Library may occur when a title is fundamental to more than one discipline.  Subject liaisons of University Library should also avoid purchasing titles in nonprofit management and fund raising for the general collection. Collection in areas in which titles may legitimately belong to more than one field-such as service learning-should be negotiated between the philanthropic studies subject liaison and the competing field.

Gifts and exchanges:  Gifts and exchanges will be accepted and housed according to the same criteria as purchases.  Gifts that are conditional upon cataloging for or housing within the PSL will not be accepted. 

Categories and level of collecting:

Library of Congress classifications are difficult to use because of the numerous call numbers that may apply to an area of collecting (such as voluntarism).  Collecting levels may be applied to the eleven areas as follows:

  1. Minimal level (few selections beyond very basic works)
  2. Basic information level (Selective collection of materials to introduce and define a subject
  3. Study or instructional support level (Collection adequate to impart and maintain knowledge about a subject in a systematic way, but at a level of less than research intensity)
  4. Research level (Major published source materials required for dissertation and independent research.  Wide selection of specialized monographs; extensive collection of journals)
  5. Comprehensive Level (So far as is reasonably possible, all significant works of recorded knowledge, in all applicable languages and formats, for a necessarily defined and limited field.  The aim of collection is exhaustiveness.)

1. Individuals involved in voluntary work : Collection level 4.

2. Behaviors and attributes associated with individuals involved in voluntary work: Collection level 4.

3. Individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.

4. Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity: Collection level 4.

5. Literature and art: Collection level 4.

6. Institutional church as a nonprofit organization; Collection level 4.

7. Social movements : history and current activity: Collection level 5.

8. Gifts and the gift economy: Collection level 4.

9. Nonprofit organizations: by subsector type, specific organizations, activities; management of nonprofit and non-governmental organizations (including foundations): Collection level 4

10. Law of nonprofit organizations: Collection level 3. (coordinate with law library)

11. Fund raising (charitable): Collection level 4


Subject descriptors were derived from Library of Congress Subject Headings.  The purpose is not to limit the collection to a specific set of headings and descriptors but to describe the body of literature that is encompassed by philanthropic studies.

Individuals involved in voluntary work. Subjects including, but not limited to:


AIDS activists

Anticensorship activists

Art patrons


Blood donors

Boards of directors



Child volunteers

Church youth workers

Civic leaders

Civil rights workers



Gay activists

Human rights workers

Indian activists

Library trustees

Literary patrons



Museum trustees

Nursing school benefactors


Political activists

Prison reformers


Social reformers

Student volunteers in medical care

Student volunteers in mental health

Student volunteers in social service

Trusts and trustees

                Church trustees

                College trustees

                Hospital trustees

                Junior college trustees

                Library trustees

                Museum trustees

                Private school trustees

                Symphony orchestra trustees

                Theological seminary trustees

Volunteer workers in...(i.e. archaeology, community development, hospitals, etc.)


Women health reformers

Women in charitable work

Women in church work

Women in community development

Women in community organization

Women in nonprofit organizations

Women library trustees

Women millionaires

Women missionaries

Women political activists

Women volunteers in social service

Young volunteers

Youth workers

Behaviors and attributes associated with individuals involved in voluntary work:  Subjects including, but not limited to:


Art patronage



Caring in children

Charitable bequests

Charitable giving

Collective behavior

Communal living






Helping behavior

Helping behavior in children

Helping behavior in old age






Social action

Social ethics


Trust (Psychology)




Wealth, Ethics of (former heading)

Individuals as the beneficiaries of charitable, nonprofit activity: (focus should be the interaction of nonprofits or the role of philanthropy in serving individuals): Subjects including, but not limited to:


Homeless aged

Homeless children

Homeless persons

Homeless students

Homeless veterans

Homeless women

Homeless youth

Medically uninsured persons



Poor aged

Poor children

Poor women

Rogues and vagabonds

Rural poor


Transients, Relief of

Urban poor

Women tramps

Young women-Charities, protection, etc.

Behaviors and attributes associated with individuals as the beneficiaries of charitable, nonprofit activity: (focus should be the interaction of nonprofits or the role of philanthropy as mediators)Subjects including, but not limited to:








Social exclusion [non LC]

Literature and art (primary and interpretive works): reflecting the themes of:  Subjects including, but not limited to:

Abolitionists in literature

Altruism in literature

Beggars in literature / art

Benevolence in literature

Charity in literature / art

Christian life in literature

Church and social problems in literature

Community life in literature

Conduct of life in literature

Generosity in art

Generosity in literature

Human rights in art

Human rights in literature

Humanitarianism in literature

Institutional care in literature

Neighborhood in literature

Orphans in literature

Peace movements in literature

Poverty in art / literature

Poverty in the Bible

Poverty literature

Rural poor in art / literature

Social justice in literature

Social service in literature

Virtue in literature

Almshouses in art

Gifts in literature

Hunger in art / literature

Social values in literature

Institutional church as a nonprofit organization:  Subjects including, but not limited to:

Altar guilds

Big churches

Buddhism and social problems

Buddhist giving

Catholic action

Catholic health facilities

Catholic hospitals

Catholic institutions

Christian communities

Christian democracy

Christian giving

Christian life

Christianity and international affairs

Church and education

Church and social problems

Church and state

Church charities

Church colleges

Church committees

Church personnel management

Church finance

Church fund raising

Church growth

Church history

Church libraries

Church management

Church marketing

Church membership

Church officers

Church purchasing

Church schools

Church societies

Church tax

Church trustees

Church work

Church work with...(i.e. abused women, children, disaster victims, families, etc.)

Churchwardens' accounts

Evangelistic work

Fees, Ecclesiastical


Hindu giving

Hinduism and social problems

Indigenous church administration

Jewish community centers

Judaism and social problems

Lay ministry

Mission of the church

Religion and social problems

Religious communities

Religious institutions

Religious life

Religious toleration

Religious trusts


Monasticism and religious orders

Parish life coordinators


Small churches

Socialism, Christian

Stewardship, Christian

Synagogue fund raising

Theological seminaries

Theological virtues


Vacation schools, Christian

Vacation schools, Religious



Social movements : history and current activity:  Subjects including, but not limited to:

Anti-apartheid movements

Anti-slavery movements

Catholic Worker Movement

Children's rights

Civil rights movements

Civil society (international)

Green movement

Human rights movements

Peace movements

Pro-life movement

Social movements

                Animal rights movement



                Anti-imperialist movements

                Antinuclear movement

                Antismoking movement


                Gay liberation movement

                Human rights movements

                Labor movement

                Men's movement

                Militia movement

                New Age movement

                New Left

                Peace movements

                Protest movements

                Recovery movement

                Welfare rights movement

                White supremacy movements

                Youth movement

Student movements

Youth movement

Gifts and the gift economy:  Subjects including, but not limited to:

Civil society

Common good


Corporate philanthropy

Social capital

Social responsibility of business

Corporate sponsorship

Crowding out (Economics)



Gifts, Designated

Gifts, In-kind

Gifts, Matching

Public goods

Social capital (Sociology)

Social contract

Social economy [non LC]

Social marketing

Welfare economics

Types of nonprofit organizations:  Subjects including, but not limited to:

4-H Clubs

Adoption agencies

Adult care facilities


Art centers

Art facilities

Art museums

Associations, institutions, etc.




Centers for the performing arts

Charitable uses, trusts, and foundations


Charities, Medical

Charity organization


Citizens' associations


Collective settlements

Community centers

Community development corporations

Community foundations


Cooperative societies

Credit unions

Dance companies

Day care centers


Foundations, Corporate

Foundations, Family

Foundations, Operating

Foundations, Private

Friendly societies

Halfway houses

Health maintenance organizations

Homeowners' associations

Hospices (Terminal care)

International agencies

Learned institutions and societies

Libraries (all variants as nonprofit organizations)

Long-term care facilities

Medical centers

Mosques as community centers

Museums (as nonprofit organizations)


Non-governmental organizations

Nonprofit organizations

Nursing homes

Old age homes

Open-air institutions

Opera companies



Philanthropy libraries

Private schools

Private universities and colleges

Professional associations

Public radio

Public television

Ragged schools

Recreation areas

Recreation centers

Research institutes

Shelters for the homeless


Social service libraries

Social settlements


                Boys-Societies and clubs


                Church societies

                Commercial associations

                Condemned societies

                Cooperative societies

                Friendly societies

                Girls-Societies and clubs

                Greek letter societies

                Library clubs

                Membership campaigns

                Parents' and teachers' associations

                Patriotic societies

                Secret societies

                Trade unions

                Women-Societies and clubs

Student cooperatives

Student unions

Symphony orchestras


Theatrical companies

Trade associations

Trade unions

Travelers' aid societies

Universities and colleges

Voluntary health agencies

Voluntary hospitals

Westminster guilds

Women's colleges

Women's shelters

Young Men's Christian associations

Young Men's Hebrew associations

Youth centers

Youth hostels

Specific nonprofit organizations: including but not limited to:

American Cancer Society

American Red Cross

Boy Scouts of America

Rotary International

Activities of nonprofit organizations:  Subjects including, but not limited to:

Advertising, Public service


Charity golf tournaments

Charity sports events

Child care services

Child mental health services

Community art projects

Community development

Community development, Urban

Community health services

Conservation of natural resources

Crisis intervention

Disaster relief

Economic assistance

Economic development

Economic development projects


Emergency management

Emergency medical services

Environmental protection

Family services

Food relief

Fresh-air charity

Friendly visiting

Health services administration

Historic buildings-Conservation and restoration

Historic districts

Historic gardens

Historic parks

Historic preservation

Historic sites

Home care services

Hospice care

Human rights advocacy

Human services

Humanitarian assistance

Institutional care

Integrated delivery of health care

International relief

Legal assistance to the poor


Mental health services

Neighborhood watch programs

Performing arts

Public broadcasting

Rural development

Rural health services

Social advocacy

Social service

Social service exchanges

Social service, Rural

Thrift shops

War relief

Wildlife conservation

Women's rights

Management of Nonprofit and non-governmental organizations (including foundations):  Subjects including, but not limited to:





Organizational culture

Organizational behavior

Organizational effectiveness


Volunteer management


Public-private sector cooperation

Law of nonprofit organizations:  Subjects including, but not limited to:

Cy pres doctrine

Income tax deductions for charitable contributions

Inheritance and succession


Poor laws

Tax credits

Tax exemption

Tort liability of charitable organizations

Unrelated business income tax

Charity laws and legislation

Mort main

Fund raising:  Subjects including, but not limited to:

Arts fund raising

Bazaars (Charities)

Benefit performances

Cause-related marketing (check IUCAT)

Corporate sponsorship

Deferred giving

Direct-mail fund raising

Educational fund raising

Fund raisers (Persons)

Fund raising

Fund raising consultants

Library fund raising

Performing arts sponsorship

Proposal writing for grants

Proposal writing in human services

Proposal writing in wildlife conservation

Special events

Telephone fund raising


Electronic fund raising

Endowment of research